Review checks awaiting evidence

Find Checks That Need Evidence

Open Bank Feeds > Checks for the company, or the Checks view in Fast Coding. A bank row may show an amount and check number without identifying the payee. The check image supplies the evidence for the final category or match.

Pending bank activity still waits for settlement. For an eligible settled check, authorized automation can record the withdrawal against the Checks holding account before the image arrives. It can therefore affect the ledger while its final accounting treatment still needs attention.

Review The Existing Posting First

Open the check and review its evidence and linked journal. Do not create another withdrawal because the check remains in an evidence queue. A holding entry records the cash movement; resolving the evidence should correct or match that existing work.

A person can assign an appropriate category through the supported check workflow. When a valid statement image arrives, LedgerHQ can identify the payee and safely replace the holding treatment or match the recorded payment. Missing, unreadable, conflicting, or ambiguous images leave the evidence work for review.

Supply Or Investigate Evidence

Check the statement, check number, register, and amount. Use the available image review or attachment action when you have the cleared-check image. An image-supported transfer or payment should use its matching workflow, rather than an ordinary expense category.

If the provider mislabeled a non-check transaction, an authorized owner or admin can release the misclassification with a reason and evidence. Do not use that action to bypass a real missing check image.

For an unexplained or old check, ask the owner or create a support ticket. State the company, account, date, amount, and check number, and mention any existing journal or holding entry.