Match transactions to the statement
Check the rows that cleared, leave the rows that did not, and watch the difference close.
Read The Transaction List
Check a row only when it appears on the statement in front of you. The difference closes as a result of accurate checking — not the other way round.
An active reconciliation uses one permanent list. It includes every eligible posted transaction that has not been checked in a completed reconciliation. Older uncleared items remain available until a statement shows that they cleared.
An older row is not an error. A check written in March that cleared in April stays in the list until you check it against April's statement.
Work The Statement, Line By Line
- Start at the top of the statement, not the top of the screen.
- For each statement line, find the matching row and check it.
- Confirm the date and amount before checking — a same-amount, different-day row is a different transaction.
- Use the search box for a specific amount, description, or reference.
- Use Match remaining transactions to apply exact statement matches when you want help, then review every checked row.
- Watch Difference move toward
$0.00as you go.
Leave unchecked every row that is not on this statement. Those are outstanding items and they carry forward — see Handle outstanding checks and deposits.
Do Not Check To Force A Balance
Checking a row that did not clear makes the difference reach zero and makes the reconciliation wrong. The next period will disagree by the same amount and the cause will be harder to find.
If the difference will not close, stop checking and see Investigate a reconciliation difference.
Uncheck A Mistake
Uncheck any row you checked in error; the difference updates immediately. You can leave a reconciliation part-finished and return to it — it stays In progress in Bank Recs, and Continue rec resumes it.
When Difference is $0.00, continue to
Finish a bank reconciliation.