Reports

Reports Use Posted Ledger Activity

Reports present the posted transactions in LedgerHQ. Uncoded or unposted bank feed rows do not affect them yet. A report shows the ledger that exists; it does not certify that every transaction that should exist has been entered.

Use the Income Statement to review revenue, expenses, and net income over a period. Use the Balance Sheet to review assets, liabilities, and equity as of a date. Use the Trial Balance for a compact account-level view. Use the General Ledger when you need the detailed lines behind an account balance.

Choose Cash Or Accrual

Supported financial reports let you choose Accrual or Cash basis. The firm can set its default accounting basis in Settings. The selected basis appears in the report and in supported PDF and XLSX exports.

Accrual reports use the posted ledger directly. Cash reports apply LedgerHQ's deterministic cash-basis transformation to those same posted entries and settlement events. Choosing Cash does not invent missing transactions or turn unposted bank-feed rows into cash activity.

Set Dates Intentionally

For the Income Statement, Cash Flow, and comparative P&L, choose the period you want to analyze. For the Balance Sheet and Trial Balance, choose an as-of date. Read the dates printed on the report rather than assuming the last selector still matches the question.

After an import or a posting run, compare the relevant period and inspect the General Ledger or account register when a total needs explanation.

Expand An Account

On the Income Statement or Balance Sheet, click an account name or amount to expand its activity inline. The detail follows the selected report basis and shows dates, descriptions, debits, credits, and running amounts. Click an entry number to open the source journal entry when a link is available.

Income Statement detail starts at zero for the selected period and ends at its period total. Balance Sheet detail shows January 1 through the selected as-of date, with earlier activity included in Opening balance. An account can have no activity in that period and still have a nonzero ending balance.

Use Previous and Next to page through more than 50 activity rows. Cash-basis detail can include Cash-basis adjustment rows without a source entry link. Totals and calculated current earnings do not expand.

Ask Client On The P&L

When an accountant uses Ask on an eligible Ready row, LedgerHQ posts it to the company's bound Management Review - Income or Management Review - Expense account. The Profit & Loss shows Ask Client as its own section when those balances exist. This keeps the amount posted and visible for later recoding without pretending a more specific category is known.

See Ask Client and How Tally investigates unknown money.

Hide Zero-Balance Rows

Some reports offer a control to hide zero-balance account rows. Use it for presentation after you understand the report. Show more detail when diagnosing a missing or unexpected balance.

Export Reports

LedgerHQ supports PDF and spreadsheet exports for core reports. PDF exports are suited to client review and include the report title, date context, selected basis, firm branding where available, and clean amount formatting. Spreadsheet exports are suited to analysis and follow-up work.

The Management Financial Statements PDF packet combines the main financial statements into one client-ready export. Comparison P&L, comparative Balance Sheet, Cash Flow, and Financial Ratios also have native mobile detail views. Accountant and company-owner mobile reports share the same catalog and export behavior where supported.

Use Reports For Review

Use reports alongside registers, statements, and reconciliations when reviewing the books. A balanced Trial Balance confirms that debits equal credits; it does not confirm the account choices, dates, source coverage, or business context.

Tally can prepare supported report PDFs for an authorized recipient. Review the recipient, selected period, basis, and report before an externally visible send.