Scheduled journal entries

Create A Schedule

A schedule stores:

• a balanced journal-entry template;
• frequency and interval;
• start date and next due date;
• optional end date;
• optional max occurrence count;
• generated-entry status, such as draft or posted;
• pause or completed state.

The template must balance before it can be used. If the accounting treatment is not clear, create a draft/manual entry first and review it before turning the pattern into a schedule.

Draft Versus Posted Output

Some schedules create draft entries for review. Others can create posted entries when the firm wants the recurring adjustment to affect reports immediately. Use draft output when the amount, account, or timing still needs human review. Use posted output only for stable patterns the firm understands.

Generated posted entries affect reports and period checks like any other posted journal entry.

Due Processing

Due schedules are processed by LedgerHQ's scheduled job and by the matching agent/MCP tool. Each generated entry uses a stable schedule/date identity so the same due period is not duplicated by a retry.

If a schedule is paused, completed, past its end date, or past its max occurrence count, it should not keep creating new entries.

Traceability

Generated entries are tagged so users and agents can tell they came from a scheduled journal entry. That matters when reviewing Journal Entries, reports, and a period lock.

If a generated entry looks wrong, inspect the schedule before correcting only the single entry. A one-time fix may handle the current month, but the schedule could create the same problem again next month.

Review Scheduled Entries With Tally

Tally can find due scheduled journal entries, explain their source, and prepare supported actions under the firm's authority settings. Review the template, date, amount, and period lock before allowing a generated entry to post. There is no separate close worksheet or report-readiness gate around a scheduled entry.