Company profile, account numbers, and fiscal year
Set a company's legal and financial profile, tidy imported account numbers, and understand fiscal-year protection.
General Settings
Creating the company and managing owners are covered in Create a company and add owners.
The Settings page reads top to bottom as a set of sections. Organization holds the company Name. Below it, Legal records the company's legal identity: Country, Entity type, EIN / Tax ID, State registration number, and Industry. Choosing a country first is what populates the entity-type list for that country, so set the country before the entity type.
The Address section holds the company's registered street, city, state, ZIP code, and country. Keep it accurate, because report headers and other documents draw on it.
These fields describe the company but do not move money. Enter what you know, leave the rest blank, and select Save changes when you are done. Blank fields are saved as empty rather than guessed.
Company owner contact details live in their own Owners section, not here. The owners list is the single source of truth for who owns the company and how LedgerHQ reaches them — see Create a company and add owners.
Financials And The Fiscal Year
The Financials section controls the books' money settings. Default currency is fixed at USD; LedgerHQ keeps U.S.-dollar books. The setting that matters most here is Fiscal year start.
Fiscal year start is the month a company's financial year begins. It drives report periods: a company that starts its year in January produces calendar-year reports, while one that starts in July produces a fiscal year that runs July through June. Set it to match how the company actually reports. Getting it wrong shifts every year-to-date and annual figure, so confirm it before you rely on reports.
Change the fiscal year start only when it was set incorrectly. Changing it redraws period boundaries for existing reports, so verify the month against the company's tax filings before saving.
Clean Up Imported Account Numbers
When a chart of accounts arrives from an import, its account numbers often carry import prefixes or an inconsistent numbering scheme. The Account numbers section normalizes them. It previews a full set of proposed numbers before it changes anything, so you can review the whole plan first.
Select Preview cleanup to load the current chart and build a proposal. You choose one of two modes:
- Remove QBO prefix only keeps the imported numbering order and strips just the import label, the lightest possible touch.
- Renumber by account type moves the whole chart into separate ranges for assets, liabilities, equity, revenue, and expenses, leaving room between accounts for future additions. You set each type's starting number and the step between accounts.
The preview table shows each account's current number, its proposed number, and a status. You can edit any proposed number inline. Rows flagged as blank or duplicate must be fixed before you can save — LedgerHQ will not let a cleanup create a missing or repeated account number. When the plan is clean, select Save numbers to apply it. Nothing changes until you save, and you can Rebuild preview as many times as you like first.
Account-number cleanup is safe to run right after an import and before you start coding, so downstream work uses the tidy numbering. Reserve gaps between accounts if you expect the chart to grow.
Fiscal-Year Protection
Ordinary date-based Period Lock controls are retired. Closed fiscal years still protect their entries until explicitly reopened. Reconciliation does not close a fiscal year. See Period review and fiscal-year protection.